Home > Facility Rental

Facility Rental

Auditorium

The Marie Foster Performing Arts Hall features 1700 seats and state-of-the-art equipment for outstanding performances. To help make your event go smoothly, please review the Performance Practices and Procedures. All performances will need to provide the information found on the Ticket and Event Information Form.

Performance – Half Day (up to 6 hours)
$780.00 or 7% of Gross Ticket Sales (whichever is greater)
Performance - Full Day (up to 12 hours) $1,000.00 or 7% of Gross Ticket Sales (whichever is greater)
Premium Rate - (12:00am to 7:00 am) $130.00 per Hour
Cleaning Fee at Rehearsal (as needed) $ 75.00 per Event
  • Rentals using sound, lights or fly system are required to use BCC Technicians at a rate of $20.00 per hour/per person.
  • BCC does not have an in house Lighting Designer or Sound Engineer – if required this will be an additional charge.
  • Labor is not included in the Rental Prices.

Includes:

  • Green Room with hot and cold water dispenser
  • Production office with desk and wireless internet access
  • Dressing Rooms and Chorus Rooms
  • Wardrobe Room
  • Laundry Room (1 washer & 1 dryer)
  • Normal stage lighting – work within the BCC’s general light plot (See Tech Spec)
  • Full sound system (See Tech Spec)
  • Up to 100 Chairs and 60 music stands
  • Conductor’s podium
  • Speaker’s lectern
  • 18’ x 24’ Screen
  • 20’ x 40’ Rear Projection Screen
  • Technical Director – Supervision only
  • Uniformed Ushers and House Manager(s)
  • Night Manager at front kiosk
  • Box Office Manager
  • Maintenance Person
  • Performance(s) will be listed on BCC’s online calendar and on marquee
  • Brass Easels for signage

Also Available:

  • Additional Technical Labor - $20.00 per hour per person
  • Security –Bartlesville Police Officer (armed and uniformed) - $30.00 per officer, per hour
  • Orchestra shell - $50.00 per move
  • Choral Risers - $50.00 per event
  • LCD Projector - $20.00 per event (per use)
  • 9’ Steinway “D” Concert Grand Piano - $100.00 per 6 hour block
  • 9’ Steinway “CD” Concert Grand Piano - $100.00 per 6 hour block
  • Piano tuning - $155.00 per tuning – requires one month advance notice
  • Use of climate controlled Scene Shop (outside of contract rental hours) - $30.00 per hour (Requires signed Liability Waiver)
  • Performance information listed on BCC’s website – Please contact Copper Cup Images 918-337-2781

Box Office Fees:

  • $1.00 per ticket – Facility Fee (paid by ticket purchaser)
  • $2.00 per ticket – Box Office Fee (paid by ticket purchaser)
  • $ .05 per ticket – Ticket Printing Fee (paid facility rental group)
  • 5% Credit Card Fee - (paid facility rental group)
  • Tickets are available for sale during BCC’s normal business hours – one hour prior to event and online 24/7.

Commission on Novelties Sales:

BCC shall receive a commission on the sale of any and all novelty items (T-shirts, programs, recordings, etc.) sold at the Bartlesville Community Center. The rate of commission shall be 20% on soft goods and 20% on all media items.

Insurance:

All rentals must provide a liability insurance certificate verifying there is a policy in force naming renter as insured. Such insurance must provide for a minimum premises bodily injury liability of $1,000,000 per occurrence. Certificate must be presented with signed contract.

Please Note:

All events in the Auditorium require a 30 day advance Production Meeting. For more information and a list of available equipment please contact Technical Director, Bill Cheverton at 918-337-2787 or You can also find technical information online at Performing Arts Hall.

Community Hall

The Community Hall is perfect for events with up to 380 guests. Labor charges are not included in room use rates. To help make your event go smoothly, please review the Room Rental Practices and Procedures.

M – F 8:00am to 5:00pm $60.00 per hour Deposit Required:
After 5:00pm $85.00 per hour $250.00
Event rentals PRIOR to 8:00am or AFTER 12:00am $95.00 per hour
Weekends (4 hour minimum) $85.00 per hour

Studio Theatre - Lyon Gallery - Balcony

The Studio Theatre is perfect for luncheons, classes, rehearsals and more. The Lyon Gallery is an elegant setting for your your event and the Outdoor Balcony is the perfect place to host a reception or luncheon. Labor charges are not included in room use rates. To help make your event go smoothly, please review the Room Rental Practices and Procedures.

M – F 8:00am to 5:00pm $35.00 per hour Deposit Required:
After 5:00pm $50.00 per hour $150.00
Event rentals PRIOR to 8:00am or AFTER 12:00am $60.00 per hour
Weekends (4 hour minimum) $50.00 per hour

Luncheon Rate (3 hours total use/week days only)

$1.00 per person attending ($110.00 minimum) includes set up/tear down and kitchen use (as available) for a maximum of three hours TOTAL. Additional unscheduled time will be at a rate of $75.00 per hour.

Kitchen

To help make your event go smoothly, please review the Room Rental Practices and Procedures.

$50.00 per use during room rental (per day)
$30.00 per hour exceeding room rental time

Kitchen use includes refrigerators, freezer, ice machine, warming boxes, stoves, ovens; microwave and dish sink during the times specified in your contract. Kitchen Rental does not include dishes, coffee cups, glassware, silverware, salt and pepper shakers or commercial coffee equipment and carafes. No chaffers, pitchers, serving utensils or catering equipment is available. Dishes and coffee service is available for rental, please see rates listed below.

Other Charges

Set Up and Tear Down Labor $20.00 per hour
Table Linens $ 5.00 per tablecloth
Linen Napkins $10.00 per dozen napkins
White, Forrest Green and Royal Blue Skirts $10.00 per table
White Chair Covers and Silver Bows $ 2.00 per cover & $2.00 per silver bow (set up)
Dance Floor $75.00 (14x14), $100.00 (18x18), $125.00 (24x24)
Security Officer (Required for alcohol service) $30.00 per hour/per officer
LCD Projector $ 25.00 per use
Holiday Room Rates & Accompanying Weekends Double the Regular Room and Labor Rate
Full Coffee Service (paper cups, sugar, creamer & stirrer) $50.00 per 100 persons – Regular and Decaf included
Dishes * (9” plate, 7” plate, coffee cup, glassware and silverware) $ .75 per person – based on your guarantee number

∗All Dishes are to be washed, dried and put away after use or an additional cleaning fee will be added to your Invoice.

Please Note:

  • During all evening and weekend events there will be a Night Manager and/or Maintenance Professional available.
  • Labor charges are not included in the room rates and will be given based on desired room set up.
  • Additions to rental time outside of the contracted hours on the day of the event are at a rate of double time. Please plan carefully.

 


 

Related Resources

pdf
pdf

Stairs and artwork at the Bartlesville Community Center